Business Process Automation & RPA
HR & Employee Onboarding Automation
Automated hiring-to-onboarding workflows covering offer letters, document collection, account setup, induction tasks and HR records, so new joiners have a smooth first week and HR teams avoid repetitive paperwork.
Overview
Why it matters
for your business.
Onboarding involves many people: HR prepares letters, IT creates accounts, admin arranges equipment and managers plan induction. When coordinated by email, steps get missed and a new joiner may arrive without a laptop or login. We automate the sequence from offer acceptance onwards, triggering each task for the right team at the right time.
Candidates upload documents such as PAN, Aadhaar and educational certificates through a secure portal, with storage and access restricted in line with the DPDP Act. Offer and appointment letters are generated from templates and e-signed. Accounts in email, HRMS and other tools are provisioned automatically where possible, and offboarding follows a mirrored checklist that revokes access promptly.
What's included
- Onboarding and offboarding process maps
- Offer and appointment letter generation with e-signature
- Secure document collection portal for joiners
- Automated task assignment for HR, IT and admin
- Account provisioning and access revocation workflows
- HRMS integration and onboarding status dashboard
Outcomes
What changes
for your business.
Ideal for
- Growing companies hiring regularly
- Multi-location employers and franchise networks
- HR teams with manual onboarding checklists
Ready on day one
Laptops, accounts and induction plans are prepared before a new joiner arrives, creating a better first impression.
Less HR paperwork
Letters, reminders and document follow-ups run automatically, freeing HR for people-focused work.
Safer access control
Mirrored offboarding steps remove system access promptly when employees leave.
How we deliver
A clear, accountable
process.
Every engagement follows the same disciplined approach, adapted to the size and urgency of your project.
- 01
Identify
We find the use cases and processes where AI or automation clearly pays off, and estimate the impact.
- 02
Prototype
A proof of concept on your own data shows what works before you commit to a full build.
- 03
Deploy
We integrate with your systems, add guardrails and human review, and train your team.
- 04
Monitor & improve
Accuracy, cost and usage are tracked, and the solution is tuned as your data and needs change.
Ways to work with us
- Fixed-price projectsDefined scope, milestones and deliverables.
- Implementation & integrationOne-time technology deployment and integration.
- Time & materialFlexible delivery based on actual effort and resources.
- Monthly managed servicesRecurring application, IT, marketing or infrastructure support.
FAQ
Common
questions.
Something else on your mind? Ask us directly.
How do you protect employee documents like Aadhaar and PAN?
Documents are stored encrypted with access limited to authorised HR roles, and only the data needed for the stated purpose is collected. Aadhaar numbers can be masked where full storage is unnecessary. Retention and deletion rules are agreed with you to support DPDP Act and Aadhaar-related obligations.
Can onboarding automation work with our existing HRMS?
Usually yes. Keka, Zoho People, greytHR, Darwinbox and similar platforms offer APIs or built-in workflows. We extend what your HRMS already does and connect it to IT and admin systems, rather than replacing it.
Let's talk about HR & Employee Onboarding Automation.
Tell us what you need and get a clear plan and proposal, free and with no obligation.